Write better proposals.
Win more work.
BidPilot helps freelancers and agencies draft proposals, send follow-ups, and track outcomes—without starting from scratch every time.
No credit card required. Cancel anytime. Your data stays yours.
Trusted by independent professionals and teams
4+ hrs
Saved per week on proposals
2.4x
Faster response time
+18%
Improvement in win rate
Typical results reported by users. Individual outcomes vary.
No auto-applying. You stay in control. Compliance first.
The problem
Proposals take too long and win too rarely
Starting from blank every time
You rewrite similar proposals repeatedly, wasting hours on work you have already done.
Follow-ups fall through the cracks
Busy weeks mean missed opportunities. Clients go cold while you juggle deadlines.
No visibility into what works
You send proposals into a void. Which versions win? Which approaches fail? You are guessing.
The solution
AI proposal generator for freelancers
Generate drafts in seconds
BidPilot creates tailored first drafts from job descriptions and your templates. Edit and send.
Automated follow-up reminders
Schedule follow-ups when you send. BidPilot reminds you and drafts the message.
Track outcomes, learn what wins
Log results for each proposal. See which templates, tones, and approaches convert best.
Freelance proposal software built for real workflows
Everything you need to send better proposals, faster.
Proposal drafts
Generate first drafts from job descriptions. BidPilot matches your tone and highlights relevant experience from your profile.
Client follow-ups
Schedule follow-up messages when you submit. Get reminders and pre-written drafts so nothing slips through.
Reusable templates
Build a library of proven templates for different project types. Use variables for personalization at scale.
Voice and tone control
Set your preferred style—formal, conversational, or direct. BidPilot maintains consistency across all drafts.
Proposal library
Store every proposal you send. Search by client, project type, or outcome. Reference what worked before.
Basic tracking
Log whether proposals were viewed, won, or lost. Identify patterns in your success rate over time.
Upwork proposal automation and beyond
BidPilot adapts to how you find and win work.
Upwork freelancers
- Generate proposals tailored to each job post
- Maintain consistent quality when applying at volume
- Track which proposal styles win on Upwork
Agency sales teams
- Standardize proposals across team members
- Share winning templates organization-wide
- Review and approve proposals before they go out
Independent consultants
- Draft detailed proposals for complex engagements
- Schedule strategic follow-ups for enterprise clients
- Build a searchable archive of past work
Creative studios
- Match proposal tone to brand guidelines
- Include relevant portfolio pieces automatically
- Coordinate proposals across multiple team members
Client follow-up templates in three steps
From job post to sent proposal in under five minutes.
Paste the job
Copy a job description from any platform. BidPilot extracts requirements, budget, and client details.
Review the draft
BidPilot generates a proposal using your templates and past wins. Edit the tone, add details, adjust length.
Send and track
Copy to clipboard or send directly. Schedule a follow-up. Log the outcome when you hear back.
Your data stays yours
Built with privacy and security as defaults, not afterthoughts.
Encryption at rest and in transit
All data is encrypted using AES-256 at rest and TLS 1.3 in transit.
No model training on your data
Your proposals are never used to train AI models. Your content remains private.
Role-based access control
Team plans include granular permissions. Control who can view, edit, or send proposals.
Export and delete anytime
Download all your data in standard formats. Request deletion and we remove everything.
Audit logs (Team plan)
Track who accessed what and when. Full activity history for compliance needs.
SOC 2 preparation underway
We are working toward SOC 2 Type II certification. Contact us for our current security documentation.
Simple, predictable pricing
Start free. Upgrade when you need more.
Free
For freelancers getting started
$0
Start free- 10 proposals per month
- 3 templates
- Basic follow-up reminders
- 7-day proposal history
- Community support
Most popular
Pro
For active freelancers
$19/month
Start 14-day trial- Unlimited proposals
- Unlimited templates
- Advanced follow-up scheduling
- Full proposal history
- Outcome tracking and analytics
- Priority email support
Team
For agencies and teams
$49/month
Contact sales- Everything in Pro
- Up to 5 team members
- Shared template library
- Proposal review workflows
- Role-based permissions
- Audit logs
- Dedicated support
Compare plans
| Feature | Free | Pro | Team |
|---|---|---|---|
| Proposals per month | 10 | Unlimited | Unlimited |
| Templates | 3 | Unlimited | Unlimited |
| Proposal history | 7 days | Unlimited | Unlimited |
| Follow-up scheduling | Basic | Advanced | Advanced |
| Outcome tracking | — | ||
| Analytics | — | ||
| Team members | 1 | 1 | Up to 5 |
| Shared templates | — | — | |
| Review workflows | — | — | |
| Audit logs | — | — |
Frequently asked questions
Common questions about BidPilot.
- How does BidPilot help me write better proposals?
- BidPilot analyzes the job description and your past successful proposals to generate drafts that match your voice and the client's needs. You review and edit before sending—nothing goes out without your approval.
- Does BidPilot work with Upwork, Freelancer, and other platforms?
- Yes. BidPilot works with any platform where you submit written proposals. You can copy proposals directly or use our browser extension to streamline the workflow on Upwork, Freelancer, Toptal, and similar sites.
- Is my data secure?
- Your proposals and client data are encrypted at rest and in transit. We do not train AI models on your data. You can export or delete your data at any time. See our Security page for technical details.
- Can I customize the tone and style of generated proposals?
- Yes. BidPilot learns from your existing proposals and lets you set preferences for tone (formal, conversational, direct) and length. You can also create templates for different client types.
- What happens after the free trial?
- After 14 days, you can continue on the Free plan with limited features or upgrade to Pro or Team. No credit card is required to start, and you can export all your data if you choose not to continue.
- How is BidPilot different from ChatGPT or other AI tools?
- BidPilot is purpose-built for proposals. It maintains context about your skills, past projects, and winning patterns. It also includes follow-up scheduling, outcome tracking, and template management—features generic AI tools lack.
- Can my team collaborate on proposals?
- Team plans include shared templates, proposal review workflows, and activity logs. Multiple team members can work on proposals with role-based access controls.
- Do you offer refunds?
- Yes. If you're not satisfied within the first 30 days of a paid plan, contact support for a full refund. No questions asked.
Ready to write better proposals?
Join freelancers and agencies who spend less time writing and more time winning.
No credit card required. No spam. Export anytime.